There are countless reasons why your POS system and accounting software need to be integrated. Imagine you are in the midst of your busiest part of the day and your system goes down. Or imagine that you are at home one night when your shift manager calls panicking about a specific transaction. These are real life scenarios that play out every day for entrepreneurs all over the world. The good news is that you can help manage these situations more effectively when your POS system and accounting software systems work together.
In today’s high-tech digital age, it is increasingly important for business owners to keep up with their tech-savvy client base. One of the ways you can do this is by having your POS system and accounting software systems integrated. There are many POS systems available today that allow you to work across multiple devices without needing to use the internet. QuickBooks Point of Sale is one great POS system that allows for just this kind of integration.
One of the key reasons why your POS system and accounting software need to be integrated is to keep more accurate books. In fact, a recent survey from TD Bank shows that nearly 50 percent of all small business owners say that bookkeeping is their most time-consuming and unpleasant task. Using a POS system that allows for integration with your accounting system will automatically sync your data daily. It will also help nearly eliminate manual data entry by inputting most of your information for you, including inventory and sales totals.
A fully integrated system will also help you save time when training new employees on how to use the system. A good, all-inclusive system will allow you to have a user-friendly interface with pre-set options. Many of the systems available now use an iPad, which is able to do everything from taking orders to accepting payments to tracking customer accounts and inventory.
Not only will a fully integrated system help you save time and limit data entry, but it will also help your clients be able to move in and out more quickly. You will no longer have to offer slow service if your internet is down, because you will always be able to work offline. Then your POS can use the cloud to sync your data at a later time.
A final note when considering why your POS system and accounting software need to be integrated is that you should always make sure you are using the newfound data to your advantage. For example, if the data shows that your sales are consistently lower on Wednesday, you could adjust to make your prices automatically drop on that day to spur additional sales. Be sure to review your accounting information frequently to see how these adjustments affect your business.