How to setup recurring charges for customers in QuickBooks® is a common question we receive on a regular basis. When you bill a group of clients the same charge consistently, it is wise to set up your QuickBooks accounting software so that it automatically enters the charges just prior to the time you need to send statements to the customers. Businesses that bill recurring charges should take advantage of this feature. A few examples might include a fitness club that charges monthly membership fees or a property management concern that charges monthly rents. These recurring charges can be entered automatically on the statements, saving the business considerable time and money in accounts receivable management.
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To accomplish this task:
1.) On the first billing, you must enter the statement charges for every one of the individual customers. When you have numerous customers you need to enter charges for at one time, it may be faster for you to enter charges in your A/R register (Accounts Receivable) instead of in each unique customer register.
2.) Next, you need to create a Memorized Transaction group:
3.) In your Accounts Receivable register (or in each customer register) memorize every statement charge you entered:
When you are done, QuickBooks will automatically enter statement charges for every billing cycle and you only have to print then mail statements. Be sure to keep your customer list accurate and up to date to avoid problems.
We hope these tips on how to setup recurring charges for customers in QuickBooks has helped! If you have additional questions or need help with any other aspect of QuickBooks including QuickBooks training, installation, trouble shooting, full or partial bookkeeping services, and more, contact our local QuickBooks ProAdvisor® in your area by clicking the Find a Trainer link above.